Office & Administrative Assistant, 12-month contract, Zurich based

(Tri-lingual: French, German, and English Speaker)

Job Description

Summary:

Our client is seeking a highly organized and proactive Office & Administrative Assistant to join their team on a 12-month contract basis. The ideal candidate will provide essential administrative support to ensure smooth operations within our office environment. From managing schedules to project coordination, this role requires a versatile individual capable of multitasking and problem-solving. This position offers an excellent opportunity for someone looking to gain valuable experience in a dynamic workplace.

Location: Zurich, on-site

Full-time contract

Key Responsibilities:

·Administrative Support: Assist in day-to-day administrative tasks, including but not limited to, managing correspondence, scheduling appointments, and organizing meetings.

·Office Management: Maintain office supplies inventory, welcoming guests and ensure the smooth running of office equipment and operation.

·Data Entry, Record-Keeping, Reporting: Accurately enter data into various systems and databases, maintain organized records for easy retrieval, produce reports as requested for different projects.

·Communication & Correspondence Management: Serve as a point of contact for internal and external stakeholders, effectively communicating information and handling inquiries in a professional manner, including management of different inboxes, incoming calls, translation.

·Event Coordination: Support the planning and execution of company events, including meetings, conferences, and team-building activities.

·Assist in Special Projects: Collaborate with team members on various special projects, providing administrative assistance and contributing to project success.

Requirements:

·Previous apprenticeship or 1-2 years experience in an administrative role or similar position (front desk, back office, reception, etc.) preferred.

·Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.

·Excellent verbal and written communication in French, German and English is needed.

·Excellent organizational skills with the ability to prioritize tasks and manage time effectively.

·Strong attention to detail and accuracy in data entry and record-keeping.

·Excellent verbal and written communication skills.

·Ability to work independently with minimal supervision and as part of a team.

·Flexibility and adaptability to handle changing priorities and work demands.

Posting date: 18-04-2024